Advice to Stallholders

Thank you for coming to the Codsall Christmas Fair 2023. Here are some notes to help to you.

Location and size of stalls

As in previous years, most stalls will be located:

Both rows of stalls will back onto the shrubs and rails separating Station Road from the slip road.

There are no specific restrictions on the shape of your stall but we need to have at least 2.5 metres road width in front of each row of stalls to allow access for emergency service vehicles and up to 1 metre space between the stalls to allow easy access. This means stalls should be no more than 3.0 metres deep or wide without prior arrangement with the organisers.

Stalls

You must provide your own tables and, in view of the time of year, we suggested that your stall is covered by a gazebo or similar. Multiple gazebos might be acceptable, space permitting, but this MUST BE ARRANGED WITH THE ORGANISERS IN ADVANCE

It is essential that you secure your stall against the wind. They can be secured to the crossing rail, pegged into the ground or supported with weights or sandbags. Open sides will greatly reduce the effect of the wind.

Stall Costs

Booked and paid by 30 September 2023 Booked and paid after 30 September 2023
Stalls selling goods £30 £35
Double stalls £60 £70
Stalls selling street food & drinks 15% of the take on the day

Any additional donation you would like to make to this community event would be very much appreciated and would certainly help to cover the cost of staging the event. Any surplus funds will go towards community projects and additional Christmas street lighting.

Gas Bottles

Stallholders using gas for cooking should have a valid safety certificate, a copy of which should be sent to the organisers WHEN BOOKING, either by email via the Codsall Christmas Fair website or by post addressed to Codsall Christmas Fair c/o Maxine Baker, Codsall Parish Council, Station Road, Codsall WV8 1BY

Lighting

From 4.30pm onwards, it will be dark and we would strongly advise that you have enough lighting to make your goods visible and appealing to customers and to make it easier to handle cash.

Health & Safety regulations dictate that stalls cannot use mains electricity as there must be no electrical cables across or near public walkways, however, there are many types very bright and inexpensive LED strip lights and lanterns available and, when used in quantity, can create a huge amount of light and these are ideal for stalls. We do have some LED lanterns for sale if required, price £25.

The use of generators is acceptable provided that they are out of reach of the public and operated in a safe manner. Silent run units are preferred so as not to disturb your fellow stallholders or residents. Generators must not emit excessive noise or noxious fumes. Cables must be secured away from public walkways.

Products

Although Christmas themed products are preferred, stallholders can sell any products they wish except for alcohol or tobacco products without the appropriate licence and legal display procedures and should not be sold to minors.

Vehicles

As space is limited, please only use small vehicles. Stallholders planning to use a Transit van or similar large vehicle MUST NOTIFY THE ORGANISERS AT THE TIME OF BOOKING GIVING THE LENGTH AND WIDTH OF YOUR VEHICLE..

Please make every effort to unload and move your vehicle to the car parks as quickly as possible. Marshals will provide assistance if required.

Parking

If you cannot get on to a car park, please ensure that you park responsibly. Do not obstruct driveways, bus lanes or accesses.

Clothing

In view of the nature of the occasion, it would be appreciated if stallholders dressed in Christmas themed clothing.

Arrival

The roads in the Event Area will be closed to through traffic from 2pm on the day of the event. Two weeks prior to the event, we will allocate numbered stall places and will advise you your stall location by email, together with a site plan.

Stallholders allocated to Station Road should arrive between 2.00 and 2.30pm Stallholders allocated to The Square, Wolverhampton Road or Wood Road should arrive between 2.30 and 3.00pm.

All stalls must be set up and open for business by 4pm.

In order to minimise congestion, we will operate “one way” systems throughout the Event Area. ALL stallholders must arrive along Wolverhampton Road towards the village via the mini island.

THERE IS NO OTHER ACCESS TO THE EVENT AREA.

Wolverhampton Road and Wood Road will be one way from east (the mini-island) to west (The Square) and then proceed along Wood Road to the Co-op north / Charlies Bar car park. Station Road will be one way from north side (The Square) to south side (Compton Hospice) and then proceed to the Co-op south car park.

Stalls must close by 8.00pm.

Departure

You are free to start disassembling your stalls before 8pm but vehicles will not be allowed into the Event Area until the area is free of young children. This will be at the discretion of marshals.

We will again operate two one way systems but this time in the reverse direction.

Wolverhampton Road / Wood Road stall holders will leave first. Access will be from the west side of Wood Road and proceed through The Square into Wolverhampton Road to load up and leave via the mini island. Station Road stallholders will have vehicle access to the Event Area from the south and may be allowed access to the exit route provided there is not too much traffic congestion. This will be at the discretion of the marshals

THE EVENT AREA MUST BE CLEAR OF ALL STALLHOLDER GOODS AND VEHICLES BY 9.30pm

Litter

Please have a bin or waste bag near your stall to collect any waste, particularly if you are a food provider. Before departure, we would really appreciate it if you would collect any litter that may have accumulated around your stall so the area is left as clean as possible. You may leave the bags of waste near your stall for marshals to collect.

Insurance

Stallholders must provide evidence of their own Third Party Liability Insurance as neither the event organisers nor the Parish Council can provide any form of insurance cover for stalls, stall holders, stall holders equipment or public liability.

Booking

To reserve your space at Codsall Christmas Fair 2023, you can:

  • Contact Megan Barrow directly on 07702 310939
  • Send an email to info@codsallchristmasfair.co.uk and we will contact you
  • All cheques to be payable to Codsall Christmas Fair Group

Downloads & Information

Download the "Advice to Stallholders & Enquiry Form" PDF
Download the "Stallholders terms & Condition" PDF

For any questions relating to the stalls or the event, contact Megan Barrow on 07702 310939 or send an email to info@codsallchristmasfair.co.uk