Advice to Stallholders

Thank you for coming to the Codsall Christmas Fair. Here are few notes to help to make sure everything goes well for you

The event date this year is Friday 6 December 2019.

Location and size of stalls

As in previous years, most stalls will be located:

Both rows of stalls will back onto the shrubs and rails separating Station Road from the slip road.

There are no specific restrictions on the shape of your stall but we need to have at least 2.5 metres road width in front of each row of stalls to allow access for emergency service vehicles and 1 metre between the stalls to allow easy access. This means the stalls should be no more than 3.0 metres deep (front to back) or 3 metres wide without prior arrangement with the organisers.

Nature of the stalls

You must provide your own tables and, in view of the time of year, we suggested that your stall is covered by a gazebo or similar. Multiple gazebos might be acceptable, space permitting. We would also suggest that you find a way to secure your stall against wind. They can be tied to the crossing rail, pegged into the ground or supported with sandbags. Open sides will greatly reduce the effect of the wind.

Stall Costs

Booked and paid by 30 September 2019 Booked and paid after 30 September 2019
Stalls selling goods £20 £25
Double stalls £40 £50
Stalls selling street food & drinks 15% of the take on the day

Although as this is a non-profit making event, any additional donation you would like to make would be very much appreciated and it would certainly help to cover the expenses of the event.

Gas Bottles

Stallholders using gas for cooking should have a valid safety certificate, a copy of which should be sent to the organisers when booking, either by email or by post addressed to Codsall Christmas Fair c/o Maxine Baker, Codsall Parish Council, Station Road, Codsall WV8 1BY

Lighting

Health & Safety regulations dictate that stalls cannot use mains electricity as there must be no electrical cables across or near public walkways. There are some very efficient and inexpensive LED lanterns and rechargeable LED strip lights widely available on the internet. We do have some LED lanterns for sale if required, price £25. Use of generators is acceptable provided that they are out of reach of the public and operated in a safe manner.

Products

Stallholders can sell any products they wish except for alcohol or tobacco products without the appropriate licence and legal display procedures and usual customer age restrictions must apply. Christmas themed products are preferred.

Arrival

The roads in the Event Area will be closed to through traffic from 2pm. We will allocate numbered stallholder places as soon as all bookings are completed. This will be about two weeks prior to the event.

Stallholders allocated to Station Road should arrive between 2.00 and 2.30pm Stallholders allocated to Wolverhampton Road should arrive between 2.30 and 3.00pm. The event will start at 4pm.

In order to minimise congestion, we will operate two “one way” systems. All stallholders should arrive along Wolverhampton Rd. towards the village centre via the mini island. There is no other access to the Event Area.

Wolverhampton Road will be one way from east (the mini island) to west (The Square) and then proceed along Wood Road to the Legion / Co-op north car park.

Station Road will be one way from north (The Square) to south (Blunts / Compton Hospice) and then proceed to the Co-op south car park

Vehicles

As space is limited, please only use small vehicles. Stallholders planning to use a Transit van or similar large vehicle must notify the organisers at the time of booking giving the length and width of your vehicle.

Please make every effort to unload and move your vehicle to the car parks as quickly as possible. Marshals will provide assistance if required. All vehicles must be clear of the Event Area and stalls open for business by 4pm.

Clothing

In view of the nature of the occasion, it would be appreciated if stallholders dressed in Christmas themed clothing

Departure

Stalls must close by 8.00pm. Vehicles will not be allowed into the event area until this time.

We will again operate two one way systems but this time in the reverse direction.

Wolverhampton Road stall holders will leave first. Access will be from the west side of Wood Road and proceed through the Square into Wolverhampton Road to load up and leave via the Wolverhampton Road mini island

During this time, Station Road stallholders will have vehicle access to the Event Area and may be allowed access to the exit route provided there is not too much traffic congestion. This will be left to the discretion of the marshals

THE EVENT AREA MUST BE CLEAR OF ALL STALLHOLDER GOODS AND VEHICLES BY 9.30pm

Litter

Please have a bin or waste bag near your stall to collect any waste. Before departure, we would really appreciate it if you would collect any litter that has accumulated around your stall so the area is left as clean as possible. You may leave the bags of waste near your stall for marshals to collect.

Insurance

Stallholders must have their own Third Party Liability Insurance as neither the organisers nor the Parish Council can provide any form of insurance cover for stalls, stall holders or public liability.

Make an enquiry

To check stall availability for Codsall Christmas Fair 2019, complete the enquiry form

Downloads & Information

Download the "Advice to Stallholders" PDF
Download the "Stallholders terms & Condition" PDF